FINANCE OPEX LEAD

We’re constantly working towards making BABVIP the best place to work, for everyone. We believe deeply that bringing together diversity of thoughts, perspectives and expression is key for building the best product for our equally diverse community all around the world. We celebrate uniqueness and whatever makes you, you and encourage everyone who wants to help us transform the way the world designs, to join us on this journey. We value all different types of experiences. If you don’t think you quite meet all of the qualifications, we’d still love to hear from you. 

ABOUT US

At BABVIP, our mission is to democratize design and empower creativity for anyone and everyone, on every platform. Inspired by a team of talented thinkers, an amazing culture and a remarkable growth trajectory – we’re out to change the world, one design at a time. 

Since launch in August 2013, we have grown exponentially, amassing over 60 million monthly active users across 190 different countries who have created more than 6 Billion designs. We are one of the world’s fastest-growing technology companies and we have only achieved about 1% of what we want to do.

ABOUT TEAM SPEND

Team Spend is BABVIP’s Source to Pay team established to upgrade BABVIP’s spending experience for both internal and external stakeholders. Source-to-Pay is the end to end process, systems, policies, and people that support business needs with a third party from identification of that need to posting into our financial systems. The team's functions include: Strategic Sourcing, Purchasing, Accounts Payable, Expense Management, Card Programs, Travel, and Systems & Process. Our Mission is to empower BABVIPnauts to focus on their impact by providing the most Efficient and Frictionless Spend Experience.

WHAT WILL YOU DO

• Ensure that the AP team is populating invoice header and line information with high accuracy. This includes GL coding and dimension tagging.
• Ensure that vendor bills are approved by the responsible buyer and department’s representative
• Execute final approval for processed vendor bills for payment in the Invoice Management Platform
• Ensure that all key recurring bills are timely processed and approved forward
• Review funding request which will be requested to the Treasury Accountant
• Prepare payment run report and make a high-level review to be submitted to the Shared Service Team Lead and Commercial Accounting Manager/Head
• Closely monitor bills status after the payments are released
• Ensure transactions/purchases are within the scope of BABVIP’s policies
• Ensure the correctness of GL accounts, Dimensions, and Tax codes used
• Review fortnightly and monthly Credit Card Expenditure Report
• Review travel report across entities
• Ensure employee expense reports are within the scope of BABVIP’s reimbursement policy
• Ensure the correctness of GL accounts, DCL, and Tax codes used
• Ensure employee reimbursements are approved
• Ensure that Employee Benefits monitoring is updated
• Resolve and document any escalated employee queries and inquiries 
• Help facilitate the establishment of the VMDM process and identify key metrics and SLAs.
• Ensure that major vendors that are not yet paid are accrued
• Ensure that AP is closed at T 1
• Ensure related accounts are reconciled at T 4
• Review AP aging report
• Ensure that the OpenX Team’s KPI are met
• Coordinate with the Global Finance team
• Assist with other ad hoc transactional and reporting activities within the shared services team 
• Helping to build out and manage/coach the Manila Shared Services - OpenX team function, including onboarding and training of new employees

WHAT WE’RE LOOKING FOR…

• A Bachelor’s/College Degree in Finance/Accountancy or equivalent
• A CPA or equivalent accounting qualification is an advantage
• 5 years of knowledge and experience in transactional processing and related month-end processes and adjustments; Accounts Payable Management expertise is an advantage!
• Experience with NetSuite One world is highly desirable, given a critical part of this role
• Experience with Jira is preferred but not required
• Exceptional communication and stakeholder management skills
• Keen eye for details and the ability to identify and correct errors in processing
• Highly organized with the ability to work within set deadlines
• Advanced Excel skills are desirable

PERKS & BENEFITS

• Competitive salary, plus equity
• Flexible working hours, we value work-life balance
• Generous parental leave policy
• Sponsored social clubs and team events
• Fun and quirky celebrations